Setting Up Batches for Checking Accounts in POSTS Payables

🟢 Audience: Training

Quick Summary:

“Set up monthly batches in POSTS Payables for the entire year, plus carryover batches for the next year to track pending transactions.”

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🔹 Purpose

• Batches help organize and reconcile all checking account transactions by month.

• Extra batches are needed for next year’s months if prior-year transactions remain outstanding.

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🔹 Steps to Set Up Batches

1. Open POSTS Payables Setup:

   • Go to Setup → Reconciliation in POSTS Payables.

2. Create Monthly Batches:

   • Create a batch for each month of the current year.

   • Example:

     • Batch 01: January

     • Batch 02: February

     • Batch 03: March

     • …

     • Batch 12: December

3. Add Next-Year Batches (Carryover):

   • At year-end, create batches for next year’s months:

     • Batch 13: January (next year)

     • Batch 14: February (next year), and so on.

   • This ensures you can reconcile prior-year transactions that clear late.

4. Verify Setup:

   • Confirm that each month has a corresponding batch.

   • Ensure staff understand which batch to use based on the transaction’s date.

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📝 Tip:

• Creating all 12+ batches at once saves time and reduces reconciliation errors.

• Update batch naming conventions consistently (e.g., include year if needed).