Understanding Book/Type – Software Management

What is the Book/Type field?

The Book/Type field in eCCLIX is used to locate recorded documents when you know the document's recording reference.

Book identifies the volume in which the document was recorded.
Type identifies the record series or book type used by the County Clerk (for example, Deed Book or Mortgage Book, depending on the county's recording system).

If you know the Book, Type, and Page information, this is often one of the quickest ways to locate a specific document.

I don't know the Book/Type. Can I still search?

Yes. If you do not know the Book/Type information, you can usually search using other information, including:

Grantor (seller)
Grantee (buyer)
Party name
Recording date or date range
Instrument number (if known)

The available search options may vary by county.

Where do I find the Book/Type?

The Book/Type reference may appear on:

A previously recorded deed or mortgage
A title commitment or title report
Closing documents
Information provided by an attorney, title company, or lender
Other recorded public records

I can't find the document I'm looking for.

If your search does not return the expected document:

Verify the spelling of names.
Confirm the Book, Type, and Page information is correct.
Broaden your search by using a date range or party name.
Keep in mind that document availability depends on what the County Clerk has made available through eCCLIX.

Need Additional Assistance?

If you continue to have trouble locating a document after trying the available search options, Software Management Customer Support will be happy to assist you with using eCCLIX.

If the document has not been recorded or is not available online, you may need to contact the appropriate County Clerk's Office.

For Internal Use

Escalate When:

Customer cannot locate a document after reasonable search assistance.
Customer reports a possible system error.
Customer believes a document should be available but is missing.
Customer needs account-specific assistance.

Include:

Record Availability Notice when discussing documents that may not appear online.
Subscription Availability Notice only if the discussion involves subscriptions or online access.

Zendesk Tags:
record_search
book_type
search_help
charlie_escalation (conditional)